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Dean's Office

Identifier: BC05-01

Collection Scope and Content Summary

This collection consists of records produced by the Dean's Office during the terms of Emily James Smith, Dean, 1894-1900; Laura Drake Gill, Dean, 1901-1907; William Tenney Brewster, Acting Dean, 1907-1910; Virginia Crocheron Gildersleeve, Dean, 1911-1947; and Millicent Carey McIntosh, Dean, 1947-1952. The collection primarily consists of correspondence between the Dean's Office and academic and administrative departments of Barnard; schools, departments and administrative offices of Columbia University; and organizations, associations and institutions with which Barnard was affiliated or in communication.


  • Creation: 1894-1952



This collection has no restrictions.

Reproduction Restrictions

Photocopies or scans may be made for research purposes.

Publication Rights

Permission to publish material from the collection must be requested from the Barnard Archives and Special Collections. The Barnard Archives and Special Collections approves permission to publish that which it physically owns; the responsibility to secure copyright permission rests with the patron.

Historical Background

According to Statutes of Barnard College, revised in 1908, the Dean was chief executive officer of the school. The Dean presided over Faculty meetings in the absence of the President of Columbia University. The Dean was also charged with general oversight of the college including buildings and grounds, moveable property, student discipline and, all educational administration. The Dean reported the needs of the College to the President of the University and had a seat on the University Council. The Dean also proposed budgets and appointments of officers of education to the Board of Trustees. The title was changed to President in 1952 during the term of Millicent McIntosh.


93.61 Linear Feet (225 boxes)




This collection consists of the Barnard College Dean's Office records.

Collection Arrangement

This collection is arranged in five series to reflect the terms of Barnard's deans and chronological therein.

Series 1. Emily James Smith (Putnam), Dean, 1894-1900
Series 2. Laura Drake Gill, Dean, 1901-1907
Series 3. William Tenney Brewster, Acting Dean, 1907-1910
Series 4. Virginia Crocheron Gildersleeve, 1911-1947
Series 5. Millicent Carey McIntosh, 1947-1952

Boxes titled with a date range adhere to a filing scheme outling the material's organization by subject.

The title of Dean changed to President during Millicent Mcintosh's term in 1952, and material beginning with the '52-'53 school year has been moved to the President's Office Records, BC 5.22. During this period of transition the titles of "Dean" and "President" were used interchangeably.

Filing Scheme

1. Trustees

a. Clerk
b. Treasurer
c. Associate members
d. Finances
e. –
f. –
g. Alumnae committees (13-14; 25th Anniversary)

2. Trustee committees

a. Buildings and grounds
b. Education
c. Finance
d. Scholarship
e. Pure science fund
f. Administration of Student’s Hall / Barnard Hall

3. Endowment

4. Alumnae

a. Reunion, by class
b. Committee on Athletics
c. Co-operative dorm
d. Ella Weed Room
e. Student’s Aid Committee; Students’ Loan Fund
f. Membership Committee
g. Committee on Employment
h. –
i. –
j. Alumnae bulletin
k. Alumnae council
l. –
m. Barnard Camp (1924/25 – )
n. –
o. –
p. Board of Directors
q. –
r. Barnard College Club (1930/31 – )

5. –

6. University President

7. Secretary of the University

a. Publicity (directory, statistics, catalog)
b. Treasurer
c. Registrar
d. Bursar
e. Buildings and grounds

Ea. Barnard Lunchroom

f. Dean’s Office (Columbia College)
g. Chaplain (some years in Reg O include list of Jewish students)
h. Health

Ha. University Physician

i. Library

Ia. University Librarian

j. Public ceremonies

Ja. 175th Anniversary (1928/29 – 1929/30)

k. –
l. Public Relations
m. Summer Session
n. Library
o. School of Hygiene
p. Graduate faculties
q. Extension

Qb. Institute of Arts and Sciences

r. Quarterly; Columbia University Press (1928/29 – )
s. Alumni council and news; Alumni Association of the Graduate Schools
t. Committee on Employment for Students
u. Woman’s Faculty Club (1913-14 only)
v. Provost
w. –
x. Women's Graduate Club (1927/28, see also 11)
y. University Extension Home Study
z. –

8. University Council (see also 13f)

9. Earl Hall; Casa Italiana (1928/29 – )

10. Lecturer; Maison Française (1930/31 – )

11. Women Graduate Students; Johnson Hall

a. Officers; Johnson Hall (1928/29 – )

12. University Committees

a. Appointments; Advisory Committee on Women’s Residence Halls (1930/31 – )
b. On social settlements
c. On entrance exams
d. On higher degrees
e. On admissions

Ea. Special high school exams

f. On Student’s Hall (1915/16 – )
g. –
h. On public health instruction (1915/16 – )

13. Schools of University

a. Journalism
b. Union Theological
c. Pharmacy
d. Architecture
e. Philanthropy; NY School of Social Work
f. University Council (see also 8)
g. Physicians and Surgeons
h. Law
i. Business
j. Architecture (1927/28 – )
k. –
l. –

14. –

15. –

16.Teachers College

a. Dean’s Office
b. Secretary
c. Registrar
d. Committee on Undergraduate Students
e. Extension teaching
f. Educational Museum
g. Appointments secretary
h. School of Practical Arts
i. Library (1928/29 – )

17.Barnard offices

a. Bursar
b. Registrar
c. Secretary

Ca. Personnel

d. Dean

Da. Student affairs
Db. Social events
Dc. Outside groups
Dd. Speeches, articles, annual report
De. Politics
Df. Recommendations
Dg. Personal

e. Provost

18. Dean’s Office

a. –
b. List of graduating students and grades
c. Faculty meetings
d. –
e. –
f. Registration

19. Committees

a. Admissions
b. Instruction/programs of studies

Ba. Faculty advisors
Baa. Student programs (1928/29 – )
Bb. Curriculum

c. Honors (some include honor system)
d. Scholarships
e. Student Organizations; Student Affairs
f. Joint TC committee on faculty exchange
g. Schedule of hours
h. Re-organization of faculty (1919 – )
i. Transfers
j. University undergraduates
k. Alumnae; foreign students (1929/30 – )

20. Faculty, budget

21 – 49. Departments

a. Personnel
b. –
c. Registrar’s office

21. Anthropology

22. Astronomy

23. Botany

24. Chemistry

25. Economics and Social Science

26. Education

27. English

28. Fine Arts

29. Geography / French

30. Geology


32. Greek and Latin

33. History

34. Italian

35. Law

36. Mathematics

37. –

38. Music

39. Philosophy and Psychology

40. Physical Education

a. Greek Games

41. Physics

42. Romance Languages

43. Zoology

44. Proposed courses

45. Religion

46. Government

47. Interdepartmental Programs (?): American Studies

48. East European Languages

49. Hebrew, Arabic, Chinese

50. College Entrance Examination Board

51. Residence Halls

a. Employment of staff
b. Miscellaneous off-campus housing; cafeteria (1929/30 – )
c. Deanery, Hewitt
d. Office of the Commons

52. Repairs at Barnard

53. –

54. Assemblies

55. Publicity

a. Publications
b. Printing of exam papers
c. Printing of diplomas
d. Paper samples; stationery orders
e. Printing of office papers/forms
f. Announcements, brochures
g. Clipping bureau

56. Chapel; Summer School for women workers in Industry (1928/29 – )

57. Scholarships

a. Graduate Fellowships
b. Foreign students
c. Individual students for whom VCG sought funds
d. -
e. International
f. Guggenheim Foundation
g. WONPR Public Service Fellowship

58. Associate Alumnae

59. Social activities (suffix c denotes constitution of an organization)

a. Entertainments

Aa. Bear

b. Athletic Association; also 59mm

Bb. Students’ exchange
Bbb. Barnard Farm

c. Barnard Club; Whittier Hall (see also 59n)

Cc. Craigie Club; Newman Club (1925/26 – )
Ccc. Menorah (1925/26 – )

d. Fraternities


e. Societé Française

E2. Deutscher Kreis
E3. Classical Club
Ee. Socialist Club

f. Christian Students’ Missionary Association; Church Club

Ff. Musical Club
Fff. Dance and Music Club; Dance Club

g. Lunchroom

Gg. Philosophy Club

h. Christian Club; Blue Book; Religious and social organizations

Hh. Firelight Club

i. Mortarboard

Ii. English Club

j. Mathematical Club

Jj. Debate Club

k. Class gift
l. Undergraduate Association (see also 59p)
m. Student Council
n. Whittier Hall (see also 59c)
o. Bulletin (see also 59q)

Oo. Barnacle (see also 59r)

p. Commencement; Undergraduate Association (1928/29 – )

Pa. Honor Board (1925/26 – )

q. Zoological Club; Bulletin (1928/29 – , see also 59o)
r. Barnard Union, Barnacle (see also 59oo)
s. Foreign missions
t. College Settlements Association; Circulo Hispano (1928/29 – )
u. Senior class
v. Junior class
w. Sophomore class
x. Freshman class
y. Suffrage Club, Social Science Club/League
z. Classes: constitutions and correspondence (followed by class year less 10, e.g. z11 is class of 1921)

60. Invitations to other college ceremonies

61. Advertising

62. Publicity / Press Relations

a. 1929-30

63. Phi Beta Kappa

64. Expositions

65. Association of Collegiate Alumnae; College Entrance Examination Board (1928/29 – )

66. Relations with TC

67. Botany Club

68. Women’s University Club

69. Learned Societies/Secondary Schools

a. American School of Classical Studies/Athens
b. Naple’s Table Association for Women’s Scientific Research/SPARS
c. Modern Language Association
d. The Brearley School
e. Masters School, Dobbs Ferry
f. National Institute of Social Sciences
g. Constantinople Women’s College
h. Spence School
i. National Association of Principals of Schools for Girls
j. Co-operative Bureau for Women Teachers/St. Agatha’s
k. Chapin School
l. –
m. National Research Council
n. Presbyterian Hospital Nursing School
o. –
p. Carnegie Corp. Advisory Committee on College Libraries
q. National Student Federation of America (1930/31 – )

70. Occupation Bureau

71. Bureau of Vocational Information

72. Placement for Teachers (?)

73. Personnel Research Federation; non-teacher placement

74. Placement: part time and odd jobs

75. –

76. Placement: unsolicited part-time jobs

77. Placement: full-time jobs

78. Fellowships and graduate scholarships

a. Rose Sidgwick Memorial Foundation (1918/19 – )
b. French exchange programs; France-America Society
c. Honors courses (1922/23 – )

79. Association of Collegiate Alumnae Placement Bureau

80. Contributions

a. Potential donors

81. National Education Association

82. Complaints, crank letters, investigations; English Speaking Union (1929/30 – ), UNESCO

83. Committee on Public Information, begun 1918 re: women’s war work

84. American Council on Education / Institute of International Education

85. International Federation of University Women (see also 96 1929/30); American Council on Education (1928/29 – )

a. Institute of International Education

86. Seven College Conference

87. Study Abroad (1929/30 – )

88. College Entrance Examination Board (see also 65, 50)

89. –

90. –

91. –

92. –

93. Summer Session at Oxford / Committee on International Intellectual Cooperation (1929/30)

94. AAUW

a. Reid Hall (1928/29 – )
b. Reid Hall finances (1928/29 – )
c. Reid Hall minutes of the Board of Directors (1930/31 – )
d. –
e. –
f. Committee on International Relations (1928/29 – )
g. Fellowships (1928/29 – )

95. Carnegie Corporation

96. International Federation of University Women (1928/29 – )

a. Budget Committee
b. Crosby Hall (?)

Physical Location

This collection is located in the Barnard Archives and Special Collections, Barnard Library. To use this collection, please contact the Barnard Archives and Special Collections at 212.854.4079 or

Acquisition Information

Transferred from the Dean's Office.


No additions are expected.

Processing History

This collection was processed and the finding aid written by Hilary Price in January 2015.

Descriptive Rules Used: Finding aid adheres to that prescribed by Describing Archives: A Content Standard. Encoding: Machine readable finding aid encoded in EAD 2002.

Finding aid written in English.

Guide to Dean's Office Records
Hilary Price
© 2015
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Language of description note

Repository Details

Part of the Barnard Archives and Special Collections Repository

3009 Broadway
New York NY 10027 United States